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Monthly Portfolio Management

Our Lease Administration services are focused on providing the necessary resources to efficiently manage the information needs of our clients’ portfolios.

Using AMTdirect, we assist you in maintaining your most critical lease information, including abstraction of leases and lease amendments, document management, critical date management and tailored reporting. Reliable lease information will help you budget, prepare property summaries, make decisions and advise senior management. Auditable processes also make Sarbanes-Oxley (SOX) compliance easier.

As corporations continue to outsource non-core services in the interest of focusing on strategic business issues, lease administration is often determined to be a non-strategic function that can be efficiently handled through a third party resource. Our Lease Administration Services are developed to efficiently manage our client's information needs, as well as enhance business processes already in place. The benefits of this organized and comprehensive approach are realized through efficient access to data, across the board reporting and cost savings.

Services Include:

• Lease and Contract Abstraction - Unlike our competitors who typically outsource their abstraction process overseas, AMTdirect’s lease abstraction is performed in-house by real estate professionals who have years of abstraction experience. We perform a thorough client interview to review your portfolio and determine your desired abstraction detail. Financial terms, option details, clauses, and even citation style are defined and used by our experienced project managers and lease reviewers throughout the engagement. We read every contract/lease document and file, in its entirety, to uncover hidden details and ensure accuracy. Plus, all abstracts are reviewed by an experienced abstraction coordinator before being released. Finally contract/lease issues, including missing documents, discrepancies and inconsistencies, are provided with our abstracts and may be readily reported on to ensure all items are resolved in a timely manner.
• Lease Amendments and Ongoing Data Management - PSG abstracts lease amendments and other lease modifications and documents to ensure you have a complete, up to date view of your entire portfolio. Your real estate data and documents remain current…real time updates for real time decision making.
• Critical Date Management - PSG proactively monitors your critical lease dates, such as lease expirations and renewal option notice dates, and we provide monthly reporting and follow up to ensure nothing is missed.
• Monthly Payment Updates - PSG will coordinate with you to track, review and update AMTdirect with accurate payment information for operating expenses, taxes, insurance, and other lease obligations.
• Document Management - PSG will assist you in making the transition to electronic document management. Paper files stored in file drawers, cabinets and storage boxes often require preparation for scanning and abstraction projects. Our team can assist you on-site with file preparations, including document organization, staple and binder clip removal, even missing document/page tracking. In addition, our experienced team will scan, optimize and upload your documents into AMTdirect’s web-based document management module. You will enjoy the benefits of anytime, anywhere access to documents with searchable text, all organized according to your unique portfolio configuration.
• Expense Review - PSG performs a comprehensive review of all lease-related expenses, including common area maintenance (CAM) and other tenant expenses, coordinating with you to identify opportunities for expense reduction and recovery.
• Custom Report Development - PSG’s experienced report writing consultants utilize AMTdirect’s robust custom Report Builder module to work with you and ensure your reporting needs are met.

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